Building Use & Video Conferencing

1. The library is open to all Williston or St. George based non-profit organizations for group meetings, free of charge, on a first-come, first-served basis, subject to the following conditions:

a. A library use form shall be filled out and filed with the Library Director no later than 24 hours prior to the meeting time. On this form, the organization and a named Williston resident shall assume all liability for any damages which may occur.
b. If the event may reasonably be expected to attract more than 25 people, the library may request proof of liability insurance no later than 24 hours prior to the meeting time, and the organization sponsoring the event may be asked to provide a private security officer for the event at the discretion of the Board.
c. No admission shall be charged. All advertising or publicity for the meeting shall include the statement set forth in item 3 below.
d. Facilities must be cleaned up and left in the same condition they were in before use. If applicable, the doors shall be locked, the lights turned out and the key returned promptly.
e. With permission, groups using the library may serve refreshments, but no alcoholic beverages may be consumed on library property.
f. There will be no smoking in the library at any time.

2. No organizations that are not Williston or St. George based organizations may use the library for group meetings. A “Williston-based organization” is defined as any organization in which at least 25% of its members, before the library use form was filed, were Williston residents.

3. The fact that an organization is granted permission to meet in the Dorothy Alling Memorial Library in no way constitutes endorsement by the library or the Town of Williston of the policies or beliefs of that organization.

4. DAML staff will assist videoconference users with technical support and supporting audiovisual equipment during regular library hours. Staff will advise users of the most suitable way in which to carry their videoconference and may serve as technical liaison with videoconference distributors to assure compatibility with videoconference equipment. The videoconferencing is internet based. If browser plugin software is required which is different from the ones already installed on the DAML laptop, it must be approved and can only be installed by DAML staff at least one week in advance. Users may use their own computer if they already have videoconferencing accounts (e.g. Google Hangout, Skype).

5. Videoconferencing users must agree that DAML shall not be liable for failure to perform any of its duties under the teleconferencing agreement for reasons beyond its control, including but not limited to: (a) inability to acquire or transmit, and/or record network signals and (b) any shortage, unavailability or disruption in electrical, telephone, or other utility service. Users must agree to hold DAML and its staff harmless from liability for any claim by any third party ensuing out of the performance by users or DAML of the terms of videoconference agreements. Claims covered by the aforementioned indemnification shall include, but not be limited to, claims by third parties of defamation or of violations of property rights, copyrights, or rights of privacy arising out of publication, translation, reproduction, delivery, performance, uses or disposition of the taped program co-produced by the parties under the agreement.

6. The fact that an organization is granted permission to meet in the Dorothy Alling Memorial Library in no way constitutes endorsement by the Library or the Town of Williston of the policies or beliefs of that organization.

7. These policies may be waived at the discretion of the Library Board.